Category: Project Management

Project Management

Project Management – Future & Trends

Project Management – Future & Trends

Planning, organizing, and managing a project to accomplish a specific objective or result is known as project management. Project management methodologies have been created to aid in the use of a systematic approach to project management and the successful delivery of projects. Every business depends on projects to achieve many of its short-term and long-term goals.

Project management can be a rewarding and fulfilling career choice for those who have an organized mindset and enjoy seeing the results of their work. The Project Management Professional (PMP) certification training program by Quadra Plus, evaluates a professional’s understanding of project management as well as their ability to apply that knowledge when organizing and carrying out a project.

Project Management Future in the Age of Advance Technology

Recent years have seen a significant change in project management as a result of new trends including remote teams, digitization, and automation. The core focus of a future project manager will be on understanding and leveraging technology to deliver more value. Be prepared for the oncoming tidal wave of change caused by technological innovation by gaining below abilities that any project manager must have in the future:

  • Data Science
  • Conflict resolution
  • Entrepreneurship
  • Resource management
  • Strengthen soft skills

Project Management is High in Demand

Despite the challenges and upheaval that businesses are now facing, the most exciting aspect of project management’s future is potential. The most recent PMI-commissioned talent gap analysis by Anderson Economic Group (AEG) reveals excellent job and career possibilities for project managers & project management-oriented labor force in project-oriented sectors is predicted to rise by 33%, or almost 22 million new employees, through 2027. There is a high need for practitioners with the essential mix of competencies – a combination of technical, leadership, strategic, and business management skills.

Project Management Future Trends

Over the last five decades, significant changes have shaped the project management profession, especially the globalization of the field and the expansion of methods, techniques, and practices used in project management from sticky notes to corporate SaaS solutions.

Businesses today rely significantly on technologies such as AI, Digitalization, and Automation to plan, execute, and monitor their work. These innovations have improved business management capacities and altered project management’s future.

By 2030, 80% of project management work will be automated and future managers would need more technical abilities. They must be knowledgeable about cybersecurity, blockchains, machine learning, and robotics, all of which are expected to play larger roles in management. Looking ahead, new trends continue to emerge, project management continues to evolve significantly, and organizations must stay up or risk failure.

Future Trends of Project Management:

  • Expansion of Artificial Intelligence (AI) & Automation

Businesses employ AI to ensure successful project completion by gaining performance insights, analyzing and improving estimation and prediction, improving and supporting decision management, data visualization, performing risk analysis, and optimizing resource scheduling.

  • Increase in Soft Skills emphasis

  Education and experience alone do not provide a competitive advantage in the job market.Businesses are emphasizing soft skills as AI tools take over the rote portions of the job.Building relationships with team members and managing stakeholders is necessary for project managers to succeed in their position. These are merely the by-products of effective leadership. Outstanding leaders are able to effectively convey their vision, have excellent problem-solving abilities to remove project bottlenecks, and can bring team members together for a single objective.

  • Inclusion of Hybrid Project Management approaches

Methods of combining approaches from the traditional Project Management environment and the agile world are referred to as hybrid project management. This concept is gaining popularity, and the number of project managers and Scrum masters mixing many approaches is growing by the day. When you use the hybrid model, you can centralize all of your projects, tasks, people, and communications, allowing you to make better business decisions. It’s viable to use your judgment to choose which methodology is suitable for a given project. Smart project managers use agile and traditional methodologies to obtain the best of both worlds.

  • Emotional Intelligence in Demand

Organizational and analytical abilities are required for project managers, at the same time emotional intelligence is equally important. The job of a project manager requires a thorough grasp of people and to lead projects successfully, they must manage their human resources more efficiently. Failure to recognize team members’ emotions may result in excessive emotional activity in a team & affects the outcome. Learning the art of emotions and understanding what motivates people is more crucial than ever in predicting project success in the future

  • More focus on Data Analytics & usage of tools

Data analytics has the potential to generate significant commercial value. A large amount of data is involved in project management. Project managers are increasingly relying on data insights to make informed decisions in order to better manage projects and boost corporate success.

Project Management tools and solutions are always been the game-changing component. These tools assist project managers in planning and delivering projects on time. They also provide a central location for team members to interact and collaborate

  • Cloud-first Approach Becoming the Standard

Organizations seeking to expand their operations are looking for cost-effective methods that do not compromise functionality or performance. As a result, cloud computing is the appropriate solution.

  • Implementing Strong Cybersecurity Measures

With companies digitizing their ecosystems and embracing remote and hybrid work methods, cybersecurity is more important than ever. Proactive planning and training are required to protect the organization against all types of cyberattacks. Project managers may help cybersecurity initiatives by fostering an environment of knowledge and shared accountability.

PMP Certification Benefits Over Alternate Certifications

PMP Certification Benefits Over Alternate Certifications

Project management certificates are a single way of assessing project managers’ knowledge and credibility. About 97% of organizations believe that effective project management knowledge is vital to organizational success. Hence, organizations prefer recruiting to hire qualified experts that have the skillset, expertise & knowledge to handle complex project management cases.

Any Project Management Certification is useful for learning & enhancing skills and highlighting them on your resume. Although, not all Project Management Courses are made equal.

Some of them concentrate on skill sets such as budget management, project task scheduling, and strengthening collaboration and communication with stakeholders. Some are concentrated on project management approaches such as agile. Others concentrate on standards and frameworks to offer project managers a set of tools to utilize on their projects. A small number of courses offer a mix of all these.

Types Of Project Management Certifications

Project management is a broad field that involves every industry and vertical. It is a vital organizational job in charge of project management from inception and planning through execution and completion. Project managers must be skilled in several areas, including time management and organization, scheduling, and budgeting, communication and teamwork, and flexibility and adaptability.

The most popular and generally recognized certification is the PMI’s Project Management Professional (PMP). However, PMI offers a number of other certifications that are appropriate for individuals at various stages of their careers.

Listed below are the Top 10 Project management Certifications PMI offers to level up your career:
1. Project Management Professional (PMP)
PMP Certification is suitable for professionals with project management experience & who wish to level up their careers. PMP professionals gain widely recognized knowledge and frequently see salary rises.

2. Certified Associate in Project Management (CAPM)
The CAPM is a good choice for people who are just starting out because it is open to professionals at any point in their project management careers.

3. PMI Agile Certified Practitioner (PMI-ACP)
Your proficiency in Agile project management, which places an emphasis on quick turnaround times and adaptability, is recognized by the PMI-ACP certification.

4. Disciplined Agile
The certificates enable beginners to master the fundamentals of the technique and more experienced Agile users to broaden their skill set.

5. Professional in Business Analysis (PMI-PBA)
This certification is good for Professionals that seek to expand their understanding of business analysis

6. Program Management Professional (PgMP)
Program managers with several years of expertise in managing difficult projects

7. Portfolio Management Professional (PfMP)
Those who have advanced their careers in portfolio management to the executive or senior levels. A panel evaluation and a multiple-choice exam are part of the certification procedure.

8. PMI Risk Management Professional (PMI-RMP)
The PMI-RMP is intended to validate the risk management skills of advanced professionals. PMI-RMPs will have the credentials to demonstrate that they are capable of assessing and mitigating risk in large or complicated projects.

9. PMI Scheduling Professional (PMI-SP)
The PMI-RMP validates your ability as a professional to build optimal schedules for global, virtual, and highly complex teams and projects in the twenty-first century.

10. PMI Project Management Ready
This course is designed for students who are interested in learning about project management.
In the project management sector, the Project Management Professional (PMP) qualification is still highly valued. It validates a considerable degree of expertise and mastery in project management concepts and practices, which is a valuable asset in today’s competitive employment market. Compared to other Project management certification holders, PMP® holders are typically found at higher levels of an organization.
Let’s deeply look into how PMP Certification can make a difference out of all these certifications.

Don’t overlook PMP’s Key Advantages

The PMP qualification is the most essential industry-recognized project management qualification. It is widely regarded as the gold standard in project management around the world. Because a PMP operates in practically any business, with any methodology, and in any location, the credential is quite worldwide. A PMP certification helps you demonstrate your project management and leadership skills.

Benefits of PMP Certification

  1. PMP Certification is Globally recognized and accepted.
  2. Your expertise will continue to be in demand across the globe.
  3. Your career will benefit from a PMP certification in terms of growth and pay increases.
  4. You will become a better project management professional if you have a solid understanding of project management tools, frameworks, and methods. It gives the impression that you are an expert with practical execution experience who is familiar with industry best practices.
  5. Be successful in delivering projects within deadlines & get appreciation which will further help in getting a promotion.
  6. PMP Certification strengthens your professional network, by giving you an opportunity to connect with people with similar credentials.
  7. PMP certification increases job satisfaction because qualified project managers are more likely to execute projects on schedule and within budget than non-certified project managers.
  8. Project Managers also enjoy rapid employment growth and significant six-figure compensation. Over 22 million new jobs are anticipated to be added to the project management industry by 2027. The Project Management Institute (PMI) projects that by 2027, there will be 22 million new positions for project managers, making project management an extremely popular career choice

Learn Project Management now and become a champion of difficult projects at multinational corporations. Quadra Plus offers a PMP Training course in Dubai that covers the fundamentals of project management as well as emerging trends, new technologies and practices, and core project management competencies.

Determine Which Project Management Certification Is Right?

Besides being a wonderful method to stand out from the crowd of managers, any type of project management certification will undoubtedly assist your career. Deciding which certification is best for you is highly personal & based on a few factors.

Ask a few questions to yourself.

  1. What is your level of experience?
  2. How much time can you devote to the course?
  3. How much can you spend on the course?
  4. Are you looking for a certain project management approach or something broader?
  5. Do you want to gain more knowledge, a better job, or both?

Project management certificates are intended to provide you with a solid foundation in the skills and methods needed for long-term project management success. The variations between the courses are more about approach than core skills, so whatever you choose will not limit your future work options.

Project Management 2022 and Beyond

Project Management 2022 and Beyond
Ranging from AI to EI

As we kick off 2022, COVID-19 saga with its novel variants continues to throttle traditional working environment and challenges organizations to explore new ways to sustain and required them to adapt to changes in technological, economic and social domains.  Project Management Landscape is of no exception and this volatile situation have presented both challenges and opportunities to project based organizations and its employees.

Here are some highlights of the most impactful changes Organizations and Project Management Professionals face in 2022 and beyond and top skills in demand that to counter them:

#1 Rise of Remote Work space Demands Virtual Leadership Skills

The Wuhan Virus has broken through cultural and technological barriers that prevented remote work in the past and has led to structural shift in project team’s workplace. Despite the array of issues raised due to remote working in the beginning of 2020, soon the organizations understood both the advantages and limitations of letting the employees work from home.

Organizations broadened the options and identified the right mix of remote and office-based work based on need of job to counter the limitations while reaping the benefits like tapping into subject matter experts world over, higher productivity, saving cost on facilities, transportation etc.,

Source: Musienko, Yuri.Dec 2021. Merehead,

On the other hand, employees, especially ones who are involved in creative work relished the flexibility that remote working conditions provided them. Being free from external irritants, (long hours on road, noise, visits of other employees etc.,) enabled them to work efficiently resulting in higher productivity. 

In the APM Salary and Market Trends survey 2020, 66% of respondents reported flexible working was an important criterion for how they chose their job.  

Virtual Leadership skills will become one of the top skills in demand for future Project Managers. Virtual Leadership provides practical strategies, tools and solutions for the key issues such as isolated and disengaged workforce, ineffective communication, uncoordinated and counter productivity involved in managing at a distance and create cohesive teams across distance, cultures and languages

#2 Next Gen Project Management Information System (PMIS) Demands Digital skills  

The project, program and portfolio management (PPM) software landscape is rapidly changing PMIS includes all the platforms, software and tools that help managers and teams plan, coordinate, and execute every aspect of project or program and portfolio planning and management. The top 5 techno-themes for the future of Project management are Block Chain, Artificial intelligence, Mobile apps, Remote access, Human Machine Collaboration 

Artificial Intelligence

Artificial intelligence – AI Systems are increasingly finding its way into project management tools to monitor and analyze the patterns of project team. Integration of AI systems with popular tools like Slack, JIRA aids to optimize processes. Not-too-distant future AI Bots will soon handle less intensive administrative tasks freeing up project managers time to available for team and focus on more value-added activities. 

Block Chain 

Increasing demand for Project Managers with Digital Skills to suit an overarching digital strategy is seen. 

The Block chain Distributed Ledger Technology (DLT) will protect the project data, eliminate single-point of failure, enable single source of truth. This will greatly help in investigating discrepancies and disputes with external stakeholders such as clients and contractors. 

Mobile Apps  

Mobility is no longer a nice-to-have feature but a necessity. Project Managers can keep track of teams, tasks and deadlines on the go. Mobile apps have sealed the huge gap between available data and accessible data. 

Human Machine Collaboration:

Post Covid, organizations are reconsidering the structure and composition of work force, reinventing jobs, realizing power of Artificial Intelligence. According to Deloitte, 41% of surveyed companies have already implemented aspects of cognitive or artificial intelligence (AI) technologies in their workforce, whilst 37% are carrying out pilot programmes. However, only 17% of surveyed executives stated a readiness to manage a collaborative workforce of people, robots and AI.Robots and People work side by side complementing and compensating each other’s limitations.  Autonomation – the concept of human- machine collaboration – provides benefits of automation while protecting the irreplaceable human skills such as empathy, persuasion, courteousness, negotiation, problem-solving, and strategic decision-making. 

Remote Access and Cyber security:

Remote teams confront challenges that co-located teams do not, such as asynchronous time zones and work flow. As the usage of remote project management and team collaboration tools rise, there is a growing emphasis on data security. Project Manager being responsible for overseeing project risks, it is the onus of the project manager to identify, evaluate and manage potential security threats and protect sensitive project data. Cyber Incident Planning and Response is therefore will be a in demand skill for project manager of any industry.

#3 Hybrid Methodology – Seems to Stay  

The combination of co-located and distributed teams have triggered another significant change in the way projects are managed – Hybrid Project Management (Hybrid of Waterfall and Agile). 

Almost the whole of the 20th century was dominated by the predictive or waterfall model of project management. Project Managers regardless of their industry, were used to creating WBS, Gantt charts etc., tools that aids the project manager to plan in detail in the beginning.  

In the starting of 21st century with the rise of software projects, agile gained traction. Agile is seen as a magic bullet to solve waterfall problems such as meticulous processes, restrictive procedures and inadaptability to rapid market changes. Frequent smaller deliveries and continuous stakeholder influence throughout the project helps to accommodate requirement changes without derailing the project. 

Yet soon it was realized that agile is not panacea, as it does not suit projects that requires absolute estimates and managing constraints like strict schedule or budget. 

Consequently, Hybrid project management approach picked up steam that combines the best of both the worlds. With hybrid approach, project boundaries are defined upfront with accurate estimates as in the waterfall – where execution and delivery through several iterations as Minimum Viable Products are delivered.  

Global trends in project management survey of 2022 found that only 12 % of PMs rely solely on the agile project management methodology, nearly 60% of respondents said that they use either a hybrid of waterfall and agile or many styles within a single project.

Hybrid methodology that combines both structure and flexibility requiring continuous stakeholder collaboration will be a new normal in 2022 and beyond.

Source: Global Trends in Project Management 2022

#4 Greater Emphasis on Soft Skills  

Growing importance of EI (Emotional Intelligence) albeit the intrusion of AI (Artificial Intelligence) sounds paradoxical but a natural inclination. As more and more technology enter project management, much of the mundane administrative and data analytical tasks of the project manager will be automated and make project manager available for the team. This has and will continue to increase the need for emotionally intelligent project managers.

Skills like empathy, persuasion, critical thinking, conflict resolution, motivation will become even more important. Time and again it is proved that the leader’s attitude is contagious and he/ she sets the tempo for team’s attitudinal norms. The quote “The ‘P’ in PM is as much about ‘People’ management as it is about ‘Project’ management,” will be more relevant than ever. Knowing this trend, many organizations have already started investing in developing these capabilities.   

Concluding thoughts 

Talent landscape has always been gradually changing in the past. But the virus outbreak from Beijing has zoomed up this change. While we still continue to fight the pandemic, we should continue to reinvent our project management practices and team’s workplace and prepare it for the next disruption. The good news is that there are plenty of tacit and explicit knowledge available out there, through different modes ranging synchronous-online to self-paced videos, to help you build the new project management skills. Whether novice or experienced, it is essential to keep abreast of the trend, restructure priorities to stay relevant with the new paradigms else ‘Everything will roll back to zero’.

Author : Durgadevi Padmanaban PMP, CSSGB, CSSBB

Project Management Office (PMO) and its Models – An Overview

Many organizations in spite of the increased number and complexity of projects implement projects that are not managed according to a formal project management methodology and instead apply ad-hoc processes even today that results in weak outcomes.

Seeking to solve this problem emerges a new structure called Project Management Office (PMO) in order to bring centralized coordination, strategic alignment, institutionalize project management practices, improve execution and reduce wasteful resources. The Project Management Office (PMO) is a group or department within an enterprise facilitate project success through standardizing projects, implementing best practice, mitigating project management risks, supporting effective project delivery. Effective and sustainable PMOs evidently are pivotal success factors and makes profound impact on the successful delivery of projects. This document gives an overview of various models and working mechanics of PMO, approach to designing and setting up a PMO, aligning and integrating within the organization.

Potential Goals of PMO

  • Better alignment of project activity and business strategy and investments.
  • Consistent adherence to a project management process and methodology.
  • Improved collaboration and knowledge and best-practice sharing.
  • Resource pool readiness, training and competency to meet evolving business needs.
  • Optimized resource utilization and capacity management.
  • Executive visibility to project, status, issues, risks, costs
Degree of Influence of PMO

There’s no one-size-fits-all PMO. They perform wide spectrum of activities based on degree of influence, organizational exposure or organization’s maturity in project management. The survey conducted in 2007 by Hobbs and Aubry, of 500 PMOs found considerable diversity and lack of consensus regarding the roles and terms that should be included in the structure of a PMO.

The descriptions of PMOs in the literature are often summarized in typologies comprising few models. There are more than 40 models in the literature. However, names and functions are common among multiple models. The most common typologies have three to five types, in which each type is a model of a PMO. The following three type model based on degree of control is often seen widely used by practitioners while designing their PMO.

The degree of control and influence that PMOs have on projects depend on the type of PMO structure within the enterprise; it can be:

  1. Supportive, with a consultative role
  2. Controlling, by requiring compliance
  3. Directive, by taking control and managing the projects

Degree of Influence of PMO

Enterprises based on the business need analysis and strategic goal of the client organization identifies and implement the required management structure.

In literature the above PMO model is in align with Englund, Graham & Dinsmore (2003) model.

Englund, Graham & Dinsmore (2003) [18] propose three PMO models.

The first, Project Support Office, provides internal consulting for project management activities, such as planning and scheduling, project management tools, and document management.

The second, Project Management Center of Excellence (PMCOE), includes functions aimed

more at assuring up-to-date methodologies and skills in project management, such as standardization of processes, identification of best practices, and training.

The third is Program Management Office, which promotes complete authority over the projects and responsibility for recruiting and developing project managers, project selection, and alignment of priorities with the business strategies.

It is also worthy to note that PMO evolves within the organization, indicative of the organization’s project management maturity. Along the competency continuum The PMO’s role

PMO Stages

PMO Implementation Roadmap

The overview and deliverables of the five phases of PMO implementation roadmap and their deliverables are outlined below with a greater brevity.

Phases of setting up PMO







1.Assessment and Strategy


Perform gap analysis to assess organizations current status of project management maturity.



Current State Assessment

PMO Strategy Proposal

Critical Success Factors (CSF)

2.Project Initiation

Setting up of a PMO will be formalized




PMO Mission, Vision and Statement

Business Case

PMO Charter

Roadmap milestones and Rollout Schedule

PMO resources

PMO services catalogue

3.PMO Development

Resources assigned, develop methodology, processes, tools and key artifacts.




Project Management Procedures

PMO Handbook

Project Governance Framework

Training Plan and Execution

4.Staged Implementation

Identifying and Launching Pilot Projects, Ensure Compliance

PMO Orientation

PMO Pilot Launch

PMO Metrics collection and status reporting

Lessons Learned Documentation

5.Continuous Improvement

Measuring PMO Effectiveness, implementing changes, overall capability assessment, develop long term plan

Project management Maturity Assessment

Monthly/quarterly PMO report

Aligning performance measures and Reward systems.

Creating a best fit PMO is only the first step but organizations often fail in making PMOs generate sustainable value.

Sustainable PMOs are resilient, future-ready to face new challenges, focus on value delivery agile and strategically aligned. Also, PMO for its effective operation, have to be equipped with comprehensive Management Information Systems (PMIS) that facilitate data collection, storage, access, analysis, and dissemination.

Expert Advices on Clearing the PMP Exam in First Attempt

Although PMP is the most desirable certification amongst project management professionals yet obtaining PMP certification is not easy for many of them. For some it’s almost impossible to crack the examination, but for others it’s very easy. Its all about understanding the expectations of PMI.  Those who can crack this code can clear the PMP exam in their first attempt. Following are a few suggestions for professionals who are preparing for the PMP examination.

PMP Is Not Theory Rather Its Practical

The biggest misconception about PMP is that it is all about theory. Those who have cleared the PMP examination can very well vouch that it’s all about practicality, it’s all about how a successful project manager will handle the situation you are handling right now. PMP teachings are purely based on successful practices being used across the world by the most successful project managers. As a PMP certified project manager the ability to handle the situations will be at par with the various successful project managers across the world. Two different PMP professionals in different parts of the world will handle a similar situation given to them in a similar fashion. This indicates that PMP is all about practicality and not theory.

It’s Never Too Early Or Late

Those want to take PMP examination should do it immediately after completing 35 Contract hours training. Most of the people, after completing the Contract hour training do not appear for the examination as it’s too early; the same people will not appear for the examination after some time as it’s too late.  Upon completion of 35 contract hours training, two to three weeks self-study is more than enough for clearing the examination. The biggest is that you book your examination date and prepare yourself for the exam instead preparing for the examination and then booking that date.

Listen To The Advice

Listen to the advices of your trainer and those who have cleared the examination in the past, their advice would be more practical as they have been through the same situation while preparing for their examination. By doing this, it is most likely that you will not waste your time making mistakes.

Follow Your Instinct

While booking the examination date or which material to be referred it is recommended to follow your own instinct. Most of the students follow the advisors or examples of other students. Your workload, study style and preparedness for the examination might be different from others, hence all decisions about your examination should be yours and not others.

Practice Makes Perfection

For those who want to clear the examination in their first attempt, it is advised practice mockup examinations as much as possible. These examinations and questions are exactly in line with the real PMP examination conducted by PMI, therefore these mockup examinations help the candidate appear for the final examination. Another big aspect of these mockup examinations is it helps to manage the time. It has been observed that many of the candidates who do not practice mockup examinations miserably fail to manage their time in the real examination and cannot complete the entire set of questions. Therefore, it is recommended to practice the mockup examination as many times as possible before appearing in the final examination until you are confident about your performance, this gives a guarantee that the candidate can clear the examination in their first attempt.

Never Repeat Other’s Mistakes

While attending classroom training or preparing yourself for the examination it is recommended to have a regular discussion with those who are appearing for the examination or who have cleared the PMP examination. This will help you to understand what to do and what not, special attention is needed to focus on the mistakes being made by others; learn from the mistakes and try not to repeat them.

Correlation To The Real Time Projects

PMI intention is to check on how you would handle a problem while working on a project and hence most of the PMP questions are real-time project issues. Candidates are thus recommended to correlate these questions with their projects and put themselves as a project manager and then try to solve the problem and the solution to the problem would be the answer to the question.

Keep It Simple

Unlike many person belief, PMP exam is very simple if you keep it simple. One should understand that if he or she is eligible to appear for the PMP examination it means he or she has got enough knowledge and experience to handle a project. It is important to realign your experience and knowledge with the PMI recommended practices. If you can align your knowledge and experience with the PMI recommended practices it is very simple and easy for you to crack the examination.

PMP Certification Is Not The End

 Now that you are ready to appear for the PMP examination, one thing which you need to understand is that PMP certification is not the end and many certifications from PMI are available. These certifications will enhance your knowledge and will help you to take you to the next level of your career.

What PMP Aspirants Must Know About Stakeholders Management

Stakeholders management is one of the vital part of project management. Definition of stakeholders itself tells us the importance of stakeholders in any of the project and their importance in the success of the projects.

“Stakeholder is any individual, group or organisation that can affect, affected by or perceive itself to be affected by project”


Stakeholders management is a vast field and can be divided into the following stages, in order to achieve a better implementation of stakeholder management plan:

Stakeholders Identification:

this is one of the most important stage in the stakeholder management process. Identification of relevant stakeholders is like foundation stone for stakeholders management process. Listing of a stakeholder who has the least influence on the project may lead to waste of time and efforts and will affect the project progress adversely. On the other hand, missing an important stakeholder will lead to multiple changes in the project at a later stage which could cost extra budget or extra time to the project. Therefore, it is recommended to carry out a thorough exercise while identifying the stakeholders for a particular project. PMI ® recommend various methodologies and process for better identification of stakeholders. Timing of the stakeholder identification also plays a vital role in the success of the project. Early identification is always recommended for project managers, as late involvement of stakeholders always leads to time and cost overrun to the projects.

Stakeholders Engagement:

Next step in the stakeholder management process is the engagement of already identified stakeholders. Stakeholder engagement could be official, formal, written or verbal. Selection of the mode of communication with stakeholders purely depends on the category of the stakeholders. Stakeholders which are important to the project or having an influence on the project need to be dealt accordingly through official and more of formal communications, whereas, other stakeholders can be dealt informally or verbally.

Stakeholders Expectations:

Once identified and engaged it is important to understand the expectations of the stakeholders. Clear understanding of their expectations will help shaping the project in the early stage, rather meeting their expectation towards end of the project, which may end up extra cost and extra time to the project. It is always recommended to record the stakeholder expectations in some or other form of documentation. Documentation of stakeholder expectation is an essential record for resolving any dispute or potential dispute with the stakeholders during the life of the project.

Managing Stakeholders Expectations:

After the identification of stakeholders, engagement of stakeholders, understanding their expectations; the most difficult task for a project manager is to manage their expectations. Management of stakeholder’s expectation will help project manager to avoid any future dispute respective stakeholders. In case of any dispute with the stakeholders, any such dispute should be resolved in the better interest of the project rather than stakeholder’s interest.

In order to manage stakeholders effectively, it is important to classify them in to manageable categories. One of the most popular classification could be based on the power of the stakeholder and their interest in the project. This classification is based on various combination of power and interest of the stakeholders.

1. Stakeholders with high power and high interest should be managed with the utmost care.
2. Stakeholders with high power and low interest should be kept satisfied.
3. Stakeholders with low power and high interest should be kept informed.
4. Stakeholders with low power and low interest requires less effort than the rest only be monitored.

All About PMP® Exam Update

PMI® has announced that starting 1st July 2020, the PMP® exam will reflect new content and the last day to take the current version of the exam will be 30th June 2020.

The new exam content outline was published by PMI® on 30th June 2019.
In this context, this article focus on providing complete insight on the following topics.

1. Why the Exam is Changing?
2. What you can expect in the new version of the exam?
3. Exam updation Vs PMBOK® Guide updation?
4. Is the exam becoming more difficult?
5. How to prepare for the new version of the exam?

1.  Why is the Exam changing?

PMP® credential recognizes an individual’s ability to manage projects. It proves you have the specific skills and experience in leading and directing projects that employers seek. So PMI®, regularly updates Exam content outline in order to keep up with the emerging trends of projects and to retain PMP® relevant to the growing expectation of the employer and to ensure it reflects accurately the practices of the project management practitioner. PMI® conducts Role Delineation Study (RDS) or Job Task Analysis (JTA) to update the examination content outline.

So updation of PMP® examination is not something new. This usually happens at an interval of 3 to 5 years.

2. What are the changes?

2. a Change 1: Three domains instead of five domains.

The current exam content outline focused on five domains, viz., Initiating, Planning, Executing, Monitoring and Controlling and closing. Each domain contains tasks, knowledge and skills required to competently perform the tasks, that are measured through the PMP® certification process.

The Exam content outline for July 2020 consists of three domains viz., People, Process and Business environment, which in turn consists of tasks and enablers.

What is a Domain, Task and Enabler?

So we can say that the current exam content outline to a greater extent reflects the process domain, whereas the updated one equally emphasize on team building, managing team, engaging stakeholders and increased focus on addressing internal and external business environment.

2.b Change 2: Predictive and Agile/Hybrid Approach

50% of the questions will represent predictive project management and other half will represent agile or hybrid approaches. Predictive, agile and hybrid approaches will be found throughout the three domain areas listed above and are not isolated to any particular domain or task.

Predictive Vs Agile Project Management approach

Predictive project management methodology is otherwise called traditional or waterfall methodology. Predictive approach would suit if the project’s scope is determined early and that do not require frequent changes in schedule or cost as well. On the other hand, agile project management approach accounts for evolving scope and focus on continuous releases.

Project managers should choose appropriately choose the project approach based on the nature of the project.

3. PMBOK® Guide Vs PMI® exam content outline updation

There is a general misconception among the PMP® aspirants, that PMP® is an examination completely based on application knowledge of PMBOK® Guide. This may be because most of the PMP ® preparatory training institutes / instructors are not referring to exam content outline during the session, instead their concentration is completely on PMBOK® Guide

PMBOK® Guide is not the syllabus for PMP® Exam. It is the Exam Content Outline that serves as the syllabus of the examination.PMP® exam questions are mapped against the PMP Examination Content Outline and not the syllabus. PMBOK® Guide is a go-to reference book. But the exam isn’t based on it alone.
The PMBOK guide will be updated every four years. The last updated version (PMBOK® sixth edition) was released in SEP 2017. So we can expect the next updated version to be released on 2021 or 2022. Hence PMBOK® guide sixth edition is still a valid reference and one can use it as primary reference material, even after July 2020.

4. Is the exam becoming more difficult?

Relatively Yes. It is still 200 questions, 4hrs exam. But what could make the exam more difficult is the volume of material to be referred. At least a fair preparation on Agile Practice Guide in addition to PMBOK® Guide becomes mandatory.

Secondly you should be able solve questions considering two or more different scenarios, namely predictive, agile or hybrid project environment. This requires in depth comparative study as well.

But if your training institute or instructor provide you with appropriate materials, transition becomes smooth

5. What should you do next, if you are planning to take the exam on or after July 2020?

If you are preparing to take the exam after July 2020, then we would suggest the following

1. Review the updated Exam Content Outline thoroughly.
2. Use PMBOK® 6th edition as the primary reference material. Map the Exam content outline with PMBOK® guide 6th edition and give more emphasis on those topics.
3. Do go through Agile Practice Guide carefully that comes as a complimentary copy with PMBOK®.
4. Take mock exam that gives emphasize on the updated domains and tasks

Other reference materials for the updated Exam Content Outline

1.Project Management: A Systems Approach to Planning, Scheduling, and Controlling
Author: Harold Kerzner
Publisher: Wiley

2.Effective Project Management: Traditional, Agile, Extreme, Hybrid
Author: Robert K. Wysocki
Publisher: Wiley

3.Fundamentals of Technology Project Management, 2nd Edition
Author: Colleen Garton with Erika McCulloch
Publisher: MC Press

4.Project Managers Portable Handbook, 3rd Edition
Author: David Cleland and Lewis Ireland
Publisher: McGraw-Hill

5.Information Technology Project Management, 7th Edition
Author: Kathy Schwalbe
Publisher: Cengage Learning

6.Essential Scrum: A Practical Guide to the Most Popular Agile Process
Author: Kenneth S. Rubin
Publisher: Addison-Wesley

7.The Project Management Tool Kit: 100 Tips and Techniques for Getting the Job Done Right
Author: Tom Kendrick
Publisher: AMACOM

Agile Project Management an Overview

Businesses have always been susceptible to change, but today’s world experience much stronger winds of change and they are constantly changing its direction. Spurred on by the need to adapt to this ever-changing environment, organizations adopt flexible technologies, flexible management methodologies and predominantly flexible mindset.

The concept of Agile also is one such adaptation that arose as a response to rapid change, growing complexity and the shift in power in the marketplace from the producer to the consumer.

Meaning, Definition and Origin of agile

The word agile or agility has been derived from the Latin word ‘agilis’. The dictionary meaning of agile is or agility is to move/ think quickly and easily. In the business world, agility means adaptability, flexibility, continuous improvement and balance.

1. Adaptability: Adapt quickly to market changes
2. Flexibility: Respond rapidly and flexible to customer demands
3. Continuous improvement: continuously be at a competitive advantage by optimizing your processes
4. Balance: Adapt and lead change in a productive and cost-effective way without compromising quality

The term agile was popularized by the “Manifesto for Agile Software Development” (or simply Agile Manifesto) in 2001. Nevertheless, many organizations have been practising various tools, techniques, methods of what is called today as ‘agile’ even before the founding of “Agile Manifesto”

Agile Manifesto:

In Feb 2001, 17 thought leaders of the software industry, in an endeavour to find an alternative to documentation driven, heavyweight software development processes convened at Utah, U.S.
They formalised the agile movement with the publication of Manifesto for Agile Software Development.
Based on their combined experience of developing software and helping others do that, the seventeen signatories to the manifesto proclaimed the following 4 values.

© 2001, the Agile Manifesto authors

Some of the authors formed the Agile Alliance, a non-profit organization that promotes software development according to the manifesto’s values and principles.

Is agile suitable for only IT/ software projects?

We explained that although the term became popular after founding agile manifesto, the concept had been in application in various names in various industries.

The values, principles outlined in agile manifesto, in the past decade has spread to many industries and are tailor made to their organizational/ project requirement.

It is worth noting, agile approach can be applied at various level viz., Enterprise level, Project Level, Product Level, Process level.

Hence irrespective of the industry, products and projects agile principles, methods, tools can be appropriately tailor-made and applied. In fact, Agile is a mindset rather than Just a Methodology. This Agile mindset includes both

1. operational agility (making the existing business better) and
2. strategic agility (generating new products and services and so bringing in new customers)

Agile Software Development Vs Agile Project Management?

To elaborate further let’s compare agile software development and agile project management. Agile project management focuses on the overall management of the project. Agile product development, on the other hand, focuses on engineering activities associated with the project’s product, be it a software product or construction or automotive product. Agile software development hence falls under product development category. The goal of agile software development is to develop excellent quality, sustainable software faster and easier. Requirements and solutions evolve through the collaborative effort of self-organising, cross-functional teams, customers and end-users. It follows an iterative approach and relies on continuous feedback from business users.

Agile in software development is an umbrella term that denotes various frameworks and practices under it.

Agile project management goes beyond software development. This involves implementing agile approaches at a project level and geared toward project managers and team members adapting to an agile approach in planning and executing projects involving high uncertainty. As high uncertainty projects may span across industries, again agile project management can be used in any industry.

How does it differ from traditional project management?

Despite the industrial buzz, some organizations or projects continue to use traditional approaches. Traditional Project Management, otherwise called the waterfall method involves the bulk of planning upfront and then executing the phases/ processes more or less sequentially. Hence the traditional approach is usually termed as a plan-driven approach.

Agile project management approach, being designed for high uncertain projects, with unclear scope in the beginning, involves frequent iterations, continuous feedback from stakeholders and deliver more often incrementally to avoid rework or waste. It is a change driven approach.

It should be important to highlight that introducing agility into your projects does not mean replacing your current processes. Projects often combine elements of traditional and agile approaches, in the proportion required for the project. In other words, most projects use a hybrid approach rather than the extremes.

How to master agile project management methodology?

“The bridge between knowledge and skill is practice. The bridge between skill and mastery is time.” says Jim Bouchard.

At the outset, it is essential to start with acquiring knowledge on agile project management, its tools, practices and start implementing one by one in your projects without trying to completely transform the approach.

To start with, we recommend you to go through PMI’s (Project Management Institute) ® Agile Practice Guide. This guide is a collaborative effort of PMI and Agile Alliance ®

This guide introduces agile approach, compares it with other approaches, gives light on agile practices with suitable illustrations and cases.

Scaled Agile Framework Inc. (SAFe)® is another certification body that provide globally recognized standard and credential for agile approaches.

Upon gaining necessary knowledge and experience, we suggest you to attain credentials like PMI-ACP® or SAFe Agilist, hence it’s evident to the world that you are a skilful agile practitioner.

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